FAIR
Act Inventory Spreadsheet Guidance
Content and Format of Inventories
To improve the consistency of commercial and inherently governmental inventories on a government-wide basis, agencies will submit inventories to OMB using the Excel spreadsheet available on the OMB website at: /omb/procurement/fair-index.html. The information required in the submissions is described below.
| Organizational unit | ||
| Agency | Enter 3-digit agency code published in Circular A-11, Appendix C. | 3-char limit |
| Bureau | Enter bureau code published in Circular A-11, Appendix C. | 2-char limit |
| Organization Unit abbreviation | Enter abbreviation that corresponds to the agency and bureau, e.g., FHA could be used for the Federal Highway Administration in the Department of Transportation. | 15-char limit |
| Location | ||
| City | Enter City Name | 25-char limit |
| State | Enter two letter abbreviation used by the US Postal Service. Abbreviations are provided: www.usps.com/ncsc/lookups/usps_abbreviations.html | Blank when the location is not in the United States. |
| Country | Enter US B United States | Spell out all other countries |
| Status of Full-Time Equivalent Employees (FTEs) | ||
| FTEs | Enter FTEs for the activity. Round to the nearest whole number. | See ‘additional note’ below. |
| Activity Function Code | Enter a Function Code for each applicable Status Code from OMB list of function codes. | |
| Status | Enter
C - Commercial or I - Inherently governmental |
The data element allows agencies to submit a single report to OMB. |
| Reason Code |
Enter the reason code for commercial activity (status) functions only - reason that it is subject or not subject to cost comparison or direct conversion. | Reason codes are found in OMB Circular A-76, revised May 2003 |
| Additional Information | ||
| Year that activity first appeared on FAIR Act Inventory | Enter year. Initial value was 1999. Applies only to commercial activities - Required by FAIR Act. | Blank when the status (above) is inherently governmental. |
| Contact Information (for Federal employee(s) knowledgeable of program) | ||
| Contact Last Name | Enter name of person responsible for activity or contact person for commercial and inherently governmental status. | 20-char limit |
| Contact First Name | 15-char limit | |
| Contact Prefix | Optionally enter Miss, Mr., Ms., Mrs. | 5-char limit |
| Contact Suffix | Optionally enter Jr., Sr., II, III | 5-char limit |
| Contact E-Mail | 35-char limit | |
| Contact Phone No. | 20-char limit | |
ADDITIONAL NOTE:
FTEs - As was done for the previous inventories, the spreadsheet includes the total number of FTEs published in the current year column of the President's Budget. Agencies must provide a separate written explanation if the FTEs listed on their inventory submission (both commercial and inherently governmental) do not match the current year FTE levels published in the President’s Budget (aggregated at agency/bureau level).
