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Performance Measurement Advisory Council (PMAC):
Bylaws and Operating Procedures

Section I: Purpose

The purpose of the Office of Management and Budget Performance Measurement Advisory Council (PMAC) is to provide independent expert advice and recommendations to the Office of Management and Budget regarding measures of program performance and the use of such measures in making management and budget decisions. Council members will advise the Office of Management and Budget (OMB) regarding the particular processes and means utilized to assess the effectiveness of Federal programs and initiatives. Council members will draw upon their expertise in creating, implementing and evaluating performance measurement standards and will make recommendations regarding the types of measures and benchmarking systems that departments and agencies can employ most effectively to track program performance.

As deemed necessary, OMB may convene subgroups to support the Council's function. All activities of the subgroups will be in compliance with the Federal Advisory Committee Act (FACA).

Section II: Authority

The Director of OMB has determined that the establishment of the PMAC is in the public interest. The PMAC is subject to the Federal Advisory Committee Act (FACA), as outlined in its Charter, filed with the Congress on June 6, 2002.

Section III: Membership Selection and Appointment

The Director of OMB appoints members of the PMAC for such terms as may be appropriate for the accomplishment of the Council's mission. Members will be selected based on specific needs of the Council in order to balance those viewpoints required to effectively address OMB policy issues under consideration.

Membership includes the responsibility to attend PMAC meetings personally. OMB reserves the ability to replace any member who is unable to fully participate in the Council's meetings. Alternate members will not be permitted to represent those individuals appointed by OMB without prior written agreement.

Section IV: Meeting Procedures

The PMAC will meet as required. Meetings will be called by the Designated Federal Official (DFO) in consultation with the Chairman according to the following considerations:

A. Agenda: The DFO will approve the agenda for all meetings. OMB will distribute the agenda to the members prior to each meeting and will publish an outline of the agenda with the notice of the meeting in the Federal Register. Any member of the Council may submit items for the agenda to the DFO and/or the Chairman. Non-members, including members of the public may also suggest items.

B. Minutes and Records: The Council's DFO will prepare minutes of each meeting and will distribute copies to each Council member. Minutes of open meetings will be available to the public upon request. Minutes of closed meetings will also be available to the public upon request, subject to the withholding of matters about which public disclosure would be harmful to the interests of the Government, industry, or others, and which are exempt from disclosure under the Freedom of Information Act (FOIA). The minutes will include a record of the persons present (including the names of Council members, names of staff, and the names of members of the public from whom written or oral presentations were made) and a complete and accurate description of the matters discussed and conclusions reached, and copies of all reports received, issued or approved by the Council.

All documents, reports, or other materials prepared by, or for, the Council constitute official government records and must be maintained according to GSA policies and procedures.

C. Open Meetings. Unless otherwise determined in advance, all meetings of the PMAC will be open to the public. Once an open meeting has begun, it will not be closed for any reason. All materials brought before, or presented to, the Council during the conduct of an open meeting, including the minutes of the proceedings of an open meeting, will be available to the public for review or copying at the time of the scheduled meeting.
 
Members of the public may attend any meeting or portion of a meeting that is not closed to the public and may, at the determination of the Chairman, offer oral comment at such meeting. The Chairman may decide in advance to exclude oral public comment during a meeting, in which case the meeting announcement published in the Federal Register will note that oral comment from the public is excluded and will invite written comment as an alternative. Members of the public may submit written statements to the PMAC at any time.

D. Closed Meetings: Meetings of the PMAC will be closed only in limited circumstances and in accordance with applicable law. In addition, requests for closed meetings must be approved by GSA's Office of General Counsel (OGC) 30 days in advance of the session.

Where the DFO has determined in advance that discussions during a Council meeting will involve matters about which public disclosure would be harmful to the interests of the Government, industry, or others, an advance notice of a closed meeting, citing the applicable exemptions of the Government in the Sunshine Act (GISA), will be published in the Federal Register. The notice may announce the closing of all or just part of a meeting. If, during the course of an open meeting, matters inappropriate for public disclosure arise during discussions, the Chairman will order such discussion to cease and will schedule it for closed session. Notices of closed meetings will be published in the Federal Register at least 15 calendar days in advance.

Section V: Voting

When a decision or recommendation of the PMAC is required, the Chairman will request a motion for a vote. Any member, including the Chairman, may make a motion for a vote. No second after a proper motion will be required to bring any issue to vote.

Section VI: Role of Council Officials

Chairperson: The Chairperson works with the DFO to establish priorities, identify issues which must be addressed, determine the level and types of staff and financial support required, and serves as the focal point for the Council's membership. In addition, the Chairperson is responsible for certifying the accuracy of minutes developed by the Council to document its meetings.

Designated Federal Officer: The DFO serves as the government's agent for all matters related to the Council's activities. By Law, the DFO must: (1) approve or call the meeting of the Council; (2) approve agendas; (3) attend all meetings; (4) adjourn the meetings when such adjournment is in the public interest; and (5) Chair meetings of the Council, when so directed by the Director of OMB, or his designee.

In addition, the DFO is responsible for providing adequate staff support to the Council, including the performance of the following functions: (1) Notifying members of the time and place for each meeting; (2) Maintaining records of all meetings, including subgroup or working group activities, as required by Law; (3) maintaining the roll; (4) Preparing the minutes of all meetings of the Council's deliberations, including subgroup and working group activities; (5) attending to official correspondence; (6) maintaining official PMAC records and filing all papers and submissions prepared for or by the PMAC, including those items generated by subgroups and working groups; (7) acting as the Council's agent to collect, validate and pay all vouchers for pre-approved expenditures; and, (8) preparing and handling all reports, including the annual report as required by FACA.

Committee Management Officer (CMO): The CMO will carry out all responsibilities delegated by the Director of OMB. The CMO will ensure the appropriate recording occurs. Records to be kept by the CMO include, but are not limited to: (1) charter membership and documentation, (2) annual comprehensive review, (3) agency guidelines, and (4) closed meeting determinations.

Section VII: Expenses and Reimbursement

Expenses related to the operation of the PMAC will be borne by OMB. Expenditures of any kind must be approved in advance by the DFO. OMB will be responsible for providing support services outlined in Section VI, and will assure compliance with FACA and GSA's related policies and procedures.

Federal Government employees serving on the PMAC are not eligible for any form of additional compensation. The Government will pay travel and per diem for non-government members at a rate equivalent to that allowable for Federal employees.