Vacancy Announcement: OA-03-27-RM (Text Only)

ISSUE DATE: FEBRUARY 27, 2003
CLOSING DATE: MARCH 13, 2003 ANNOUNCEMENT NUMBER:
OA-03-27-RM

Title, Series & Grade:
Administrative Assistant
GS-303-7/8/9/10/11
($32,370 - $62,287) Vacancy Location:
Office of Administration
Washington, D.C. 20503

Full Performance Level: GS-11
AREA OF CONSIDERATION: Open to Executive Office of the President (EOP) Employees Only. (Note: Qualified candidates currently serving on a competitive appointment will remain on a competitive appointment, if selected. Qualified candidates currently serving on an excepted appointment will remain on an excepted appointment if selected.)
NOTE: Due to potential delays in the U.S. Postal Service, we encourage applicants to submit an electronic application or fax it to (202) 395-1262, (202) 395-1194 or (202) 395-5608 to ensure safe and timely receipt of applications. We cannot guarantee that applications mailed will be received before the closing date of the announcement to receive consideration.
MAJOR DUTIES: This position is the Administrative Assistant to the Deputy Director, Office of Administration (OA), Executive Office of the President (EOP). The incumbent provides general assistance and guidance to customers of the Deputy Director. Serves as the executive support to the Deputy Director, responsible for screening all incoming telephone calls; for screening and reviewing all mail and correspondence, routing matters for proper handling, tracking matters to ensure compliance with deadlines; establishing and maintaining filing systems; maintaining the Deputy Director's calendar, reviewing, editing and drafting correspondence, and providing assistance on a variety of office management issues.
The incumbent of this position has primary responsibility for providing direct support to the Deputy Director by maintaining a working knowledge of the programs, and performing overall liaison activities to assure excellent and effective working relationships with serviced offices, organizations, other Federal agencies and Employees. The incumbent provides a wide range of important, confidential, sensitive and urgent assignments in support of OA.
The selectee of this position personally receives telephone and personal inquiries. Ascertains the needs of the inquiry and personally resolves the issue if possible, referring only those of a highly technical nature to the Deputy Director. Additionally, the incumbent will be expected to prepare letters, reports, tabulated material, memoranda, and other material in either rough draft format or in final for signature and staff. The incumbent will be responsible for reviewing outgoing material for acceptable format, grammatical correctness and typographical accuracy, concurrences and assembly. Receives and reviews all incoming mail, establishing controls on action items and providing guidance and follow thorough on specific items.
The incumbent will be expected to maintain and keep the Deputy Directors calendar and to schedule appointments based on personal knowledge of the Deputy Director's workload and priorities. Reminds the Deputy Director of appointments and significant matters to be considered before scheduling meetings. Serves as a buffer and acts as a liaison between the Deputy Director and Division Directors and personnel by providing accurate and timely advice on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instructions.
MINIMUM QUALIFICATIONS REQUIREMENT: Candidates must have one year of specialized experience which is at least equivalent to the next lower grade level in the Federal Service. Detailed qualification requirements are outlined in the Qualification Standards Handbook for General Schedule Positions. NOTE: This announcement contains Selective Factors, which are considered a basic requirement of the position. Applicants who do not address or meet these Selective Factors will not receive further consideration
SELECTIVE FACTORS:

Ability to provide a high level of customer service and to deal effectively with a wide range of employees, including Presidential Appointee's, Members of Congress, members of the Senior Executive Service and other dignitaries.
Substantive knowledge of and experience in administrative support functions, practices, and methodology, and the ability to apply those skills in a way that increases the effectiveness of the office.

QUALITY RANKING FACTORS:

Knowledge of automated systems, including Word, Excel, Lotus Notes, to enter, correct, and retrieve data.
Demonstrated ability to work independently.
Ability to operate effectively in an environment that requires strict confidentiality and rigorous attention to detail.
Ability to locate and assemble information for various reports, briefings, or meetings.
APPLICATIONS MUST BE RECEIVED BY THE CLOSING DATE.
APPLICATIONS WILL NOT BE RETURNED.
RELOCATION EXPENSES WILL NOT BE PAID TO THE APPLICANT SELECTED.
NOTE: Applicants are requested to provide an attachment addressing each of the Selective and Quality Ranking Factors.
If you omit any of the required information specified in Optional Form 510, "Applying for a Federal Job" your application may be rated INELIGIBLE.
BASIS OF RATING: APPLICANTS WILL BE RATED BASED ON AN EVALUATION OF THEIR EXPERIENCE/EDUCATION AND ON THEIR WRITTEN RESPONSES TO EACH OF THE SELECTIVE AND QUALITY RANKING FACTORS LISTED ABOVE. APPLICANTS SHOULD PROVIDE A SUPPLEMENTAL DOCUMENT (ON PLAIN PAPER, NO FORM REQUIRED), ADDRESSING EACH FACTOR SEPARATELY IN NARRATIVE FORMAT WITH DETAILED ANSWERS AND EXAMPLES OF RELEVANT EXPERIENCE. FAILURE TO ADDRESS THE SELECTIVE FACTORS MAY RESULT IN A RATING OF INELIGIBLE. A SCORE OF 90 OR HIGHER IS DEEMED "WELL QUALIFIED".
This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by- case basis.
Users of the Telecommunications Device for the Deaf (TDD) may call: (202) 395-1160.
HOW TO APPLY:
PLEASE NOTE: Due to potential delays in the mail system, we encourage applicants to submit an electronic application or fax it to us (202) 395-1262, (202) 395-1194 or (202) 395-5608 to ensure timely receipt of your application. We cannot guarantee that applications, which are mailed, will be received by the closing date of the announcement FAX to (202) 395-1262, (202) 395-1194 or (202) 395-5608 the following:

an Optional Application for Federal Employment (OF-612); or a resume; or the SF-171, Application for Federal Employment; or other written application, ensuring that all required information shown in Applying for a Federal Job, OF-510, is included in your application;
your latest SF-50, Notification of Personnel Action, and Performance Appraisal if you are a current or former Federal employee;
on a separate sheet, a narrative summary of your experience and/or education which concisely addresses each of the Selective Factors and Quality Ranking Factors, and
if applicable, SF-15, Application for 10-point Veteran Preference.
ELECTRONIC SUBMISSION OF YOUR RESUME: You can submit your resume from the USAJOBS web site on the Internet. After reviewing the full text of this announcement, click on the 'Submit Resume on-line' shown on this page. Create or edit your resume. Please be sure to use the space entitled "Supplemental Information" to add any additional information specified in this announcement, such as Selective Factors and Quality Ranking Factors.
When you have finished and select 'Send', your resume will be sent to our agency. Electronic Resumes can only be sent using the special icon in our announcement. To apply on-line, you must prepare your resume and SEND it before midnight Eastern Time of the closing date.
After you complete and send OPM's online resume, you will receive a web page message stating that your resume (for the specified announcement number) was sent to our agency. This message serves as a confirmation of your mailing. If you do not receive this statement your resume was not successfully transmitted and you should try again. You may wish to fax a copy of this confirmation message with any materials that must be faxed in order to complete the application to 202-395-5608.
SECURITY CLEARANCE: A security clearance background investigation will be conducted.
DRUG TESTING: The applicant tentatively selected for this position will be required to submit to urinalysis screening for illegal drug use prior to appointment. After appointment, the employee will be included in the agency's random drug testing program.
EEO STATEMENT: Applications will be accepted from all qualified persons. Consideration will be extended without discrimination for any non-merit reasons, such as race, color, religion, gender, sexual orientation, national origin, political affiliation, marital status, age, membership or nonmembership in employee organizations, or non- disqualifying physical disability. Disabled applicants, disabled veterans, or any other applicants eligible for noncompetitive appointment under special appointing authorities not requiring competitive status are eligible to apply regardless of the area of consideration and should clearly specify their special eligibility on their application.
NOTE: Direct Deposit is REQUIRED: As a condition of employment, candidates appointed, competitively promoted or reassigned are required to enroll and participate in Direct Deposit/Electronic Funds Transfer.

SPECIAL NOTE
Displaced employees requesting special selection priority consideration under the Interagency Career Transition Assistance Program (ICTAP). If you are a displaced Federal employee, you may be entitled to receive priority consideration under the ICTAP. To receive consideration you must:

Be a displaced Federal employee. The following categories of candidates below (A and/or B) are considered displaced employees. You must submit a copy of the appropriate documentation such as RIF separation notice, letter from OPM, or a Certificate of Separation from your agency documenting your priority consideration status.
Former Military Reserve or National Guard Technicians who are receiving a special Office of Personnel Management (OPM) disability retirement under section 8337 (h), or 8456 of title 5 United States Code;
OR

Current or former career or career-conditional (tenure group 1 or 2) competitive service employees who: received a specific RIF separation notice; or separate because of a compensable injury, whose compensation has been terminated, and whose former agency certifies that it is unable to place; or retired with a disability and whose disability annuity has been or is being terminated; or upon receipt of a RIF separation notice retired on the effective date of the RIF and submits a SF-50 that indicates "Retirement in Lieu of RIF"; or under the discontinued service retirement option; or was separated because he/she declined a transfer of function or directed reassignment to another commuting area.
Be applying for a position at or below the grade level of the position from which you were being separated. The position must not have greater promotion potential than the position from which you are being separated.
Have a current performance rating of record (or last) of at least fully successful or equivalent (does not apply to candidates who are eligible due to compensable injury or disability retirement).
Occupy or be displaced from a position in the same local commuting area of the position for which you are requesting priority consideration.
File your application by the vacancy announcement closing date and meet all the application criteria.
Be rated well qualified for the position. To be considered well qualified you must earn a score of 90 or above (prior to the assignment of veterans' preference points) on the rating criteria developed for this position. Applicants must address the selective and quality ranking factors in order to receive a rating.

Issues In Focus


ISSUE DATE: FEBRUARY 27, 2003 CLOSING DATE: MARCH 13, 2003	ANNOUNCEMENT NUMBER: OA-03-27-RM
Title, Series & Grade: Administrative Assistant GS-303-7/8/9/10/11 ($32,370 - $62,287)	Vacancy Location: Office of Administration Washington, D.C. 20503
Full Performance Level: GS-11 AREA OF CONSIDERATION: Open to Executive Office of the President (EOP) Employees Only. (Note: Qualified candidates currently serving on a competitive appointment will remain on a competitive appointment, if selected. Qualified candidates currently serving on an excepted appointment will remain on an excepted appointment if selected.) NOTE: Due to potential delays in the U.S. Postal Service, we encourage applicants to submit an electronic application or fax it to (202) 395-1262, (202) 395-1194 or (202) 395-5608 to ensure safe and timely receipt of applications. We cannot guarantee that applications mailed will be received before the closing date of the announcement to receive consideration. MAJOR DUTIES: This position is the Administrative Assistant to the Deputy Director, Office of Administration (OA), Executive Office of the President (EOP). The incumbent provides general assistance and guidance to customers of the Deputy Director. Serves as the executive support to the Deputy Director, responsible for screening all incoming telephone calls; for screening and reviewing all mail and correspondence, routing matters for proper handling, tracking matters to ensure compliance with deadlines; establishing and maintaining filing systems; maintaining the Deputy Director's calendar, reviewing, editing and drafting correspondence, and providing assistance on a variety of office management issues. The incumbent of this position has primary responsibility for providing direct support to the Deputy Director by maintaining a working knowledge of the programs, and performing overall liaison activities to assure excellent and effective working relationships with serviced offices, organizations, other Federal agencies and Employees. The incumbent provides a wide range of important, confidential, sensitive and urgent assignments in support of OA. The selectee of this position personally receives telephone and personal inquiries. Ascertains the needs of the inquiry and personally resolves the issue if possible, referring only those of a highly technical nature to the Deputy Director. Additionally, the incumbent will be expected to prepare letters, reports, tabulated material, memoranda, and other material in either rough draft format or in final for signature and staff. The incumbent will be responsible for reviewing outgoing material for acceptable format, grammatical correctness and typographical accuracy, concurrences and assembly. Receives and reviews all incoming mail, establishing controls on action items and providing guidance and follow thorough on specific items. The incumbent will be expected to maintain and keep the Deputy Directors calendar and to schedule appointments based on personal knowledge of the Deputy Director's workload and priorities. Reminds the Deputy Director of appointments and significant matters to be considered before scheduling meetings. Serves as a buffer and acts as a liaison between the Deputy Director and Division Directors and personnel by providing accurate and timely advice on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instructions. MINIMUM QUALIFICATIONS REQUIREMENT: Candidates must have one year of specialized experience which is at least equivalent to the next lower grade level in the Federal Service. Detailed qualification requirements are outlined in the Qualification Standards Handbook for General Schedule Positions. NOTE: This announcement contains Selective Factors, which are considered a basic requirement of the position. Applicants who do not address or meet these Selective Factors will not receive further consideration SELECTIVE FACTORS: Ability to provide a high level of customer service and to deal effectively with a wide range of employees, including Presidential Appointee's, Members of Congress, members of the Senior Executive Service and other dignitaries. Substantive knowledge of and experience in administrative support functions, practices, and methodology, and the ability to apply those skills in a way that increases the effectiveness of the office. QUALITY RANKING FACTORS: Knowledge of automated systems, including Word, Excel, Lotus Notes, to enter, correct, and retrieve data. Demonstrated ability to work independently. Ability to operate effectively in an environment that requires strict confidentiality and rigorous attention to detail. Ability to locate and assemble information for various reports, briefings, or meetings. APPLICATIONS MUST BE RECEIVED BY THE CLOSING DATE. APPLICATIONS WILL NOT BE RETURNED. RELOCATION EXPENSES WILL NOT BE PAID TO THE APPLICANT SELECTED. NOTE: Applicants are requested to provide an attachment addressing each of the Selective and Quality Ranking Factors. If you omit any of the required information specified in Optional Form 510, "Applying for a Federal Job" your application may be rated INELIGIBLE. BASIS OF RATING: APPLICANTS WILL BE RATED BASED ON AN EVALUATION OF THEIR EXPERIENCE/EDUCATION AND ON THEIR WRITTEN RESPONSES TO EACH OF THE SELECTIVE AND QUALITY RANKING FACTORS LISTED ABOVE. APPLICANTS SHOULD PROVIDE A SUPPLEMENTAL DOCUMENT (ON PLAIN PAPER, NO FORM REQUIRED), ADDRESSING EACH FACTOR SEPARATELY IN NARRATIVE FORMAT WITH DETAILED ANSWERS AND EXAMPLES OF RELEVANT EXPERIENCE. FAILURE TO ADDRESS THE SELECTIVE FACTORS MAY RESULT IN A RATING OF INELIGIBLE. A SCORE OF 90 OR HIGHER IS DEEMED "WELL QUALIFIED". This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by- case basis. Users of the Telecommunications Device for the Deaf (TDD) may call: (202) 395-1160. HOW TO APPLY: PLEASE NOTE: Due to potential delays in the mail system, we encourage applicants to submit an electronic application or fax it to us (202) 395-1262, (202) 395-1194 or (202) 395-5608 to ensure timely receipt of your application. We cannot guarantee that applications, which are mailed, will be received by the closing date of the announcement FAX to (202) 395-1262, (202) 395-1194 or (202) 395-5608 the following: an Optional Application for Federal Employment (OF-612); or a resume; or the SF-171, Application for Federal Employment; or other written application, ensuring that all required information shown in Applying for a Federal Job, OF-510, is included in your application; your latest SF-50, Notification of Personnel Action, and Performance Appraisal if you are a current or former Federal employee; on a separate sheet, a narrative summary of your experience and/or education which concisely addresses each of the Selective Factors and Quality Ranking Factors, and if applicable, SF-15, Application for 10-point Veteran Preference. ELECTRONIC SUBMISSION OF YOUR RESUME: You can submit your resume from the USAJOBS web site on the Internet. After reviewing the full text of this announcement, click on the 'Submit Resume on-line' shown on this page. Create or edit your resume. Please be sure to use the space entitled "Supplemental Information" to add any additional information specified in this announcement, such as Selective Factors and Quality Ranking Factors. When you have finished and select 'Send', your resume will be sent to our agency. Electronic Resumes can only be sent using the special icon in our announcement. To apply on-line, you must prepare your resume and SEND it before midnight Eastern Time of the closing date. After you complete and send OPM's online resume, you will receive a web page message stating that your resume (for the specified announcement number) was sent to our agency. This message serves as a confirmation of your mailing. If you do not receive this statement your resume was not successfully transmitted and you should try again. You may wish to fax a copy of this confirmation message with any materials that must be faxed in order to complete the application to 202-395-5608. SECURITY CLEARANCE: A security clearance background investigation will be conducted. DRUG TESTING: The applicant tentatively selected for this position will be required to submit to urinalysis screening for illegal drug use prior to appointment. After appointment, the employee will be included in the agency's random drug testing program. EEO STATEMENT: Applications will be accepted from all qualified persons. Consideration will be extended without discrimination for any non-merit reasons, such as race, color, religion, gender, sexual orientation, national origin, political affiliation, marital status, age, membership or nonmembership in employee organizations, or non- disqualifying physical disability. Disabled applicants, disabled veterans, or any other applicants eligible for noncompetitive appointment under special appointing authorities not requiring competitive status are eligible to apply regardless of the area of consideration and should clearly specify their special eligibility on their application. NOTE: Direct Deposit is REQUIRED: As a condition of employment, candidates appointed, competitively promoted or reassigned are required to enroll and participate in Direct Deposit/Electronic Funds Transfer. SPECIAL NOTE Displaced employees requesting special selection priority consideration under the Interagency Career Transition Assistance Program (ICTAP). If you are a displaced Federal employee, you may be entitled to receive priority consideration under the ICTAP. To receive consideration you must: Be a displaced Federal employee. The following categories of candidates below (A and/or B) are considered displaced employees. You must submit a copy of the appropriate documentation such as RIF separation notice, letter from OPM, or a Certificate of Separation from your agency documenting your priority consideration status. Former Military Reserve or National Guard Technicians who are receiving a special Office of Personnel Management (OPM) disability retirement under section 8337 (h), or 8456 of title 5 United States Code; OR Current or former career or career-conditional (tenure group 1 or 2) competitive service employees who: received a specific RIF separation notice; or separate because of a compensable injury, whose compensation has been terminated, and whose former agency certifies that it is unable to place; or retired with a disability and whose disability annuity has been or is being terminated; or upon receipt of a RIF separation notice retired on the effective date of the RIF and submits a SF-50 that indicates "Retirement in Lieu of RIF"; or under the discontinued service retirement option; or was separated because he/she declined a transfer of function or directed reassignment to another commuting area. Be applying for a position at or below the grade level of the position from which you were being separated. The position must not have greater promotion potential than the position from which you are being separated. Have a current performance rating of record (or last) of at least fully successful or equivalent (does not apply to candidates who are eligible due to compensable injury or disability retirement). Occupy or be displaced from a position in the same local commuting area of the position for which you are requesting priority consideration. File your application by the vacancy announcement closing date and meet all the application criteria. Be rated well qualified for the position. To be considered well qualified you must earn a score of 90 or above (prior to the assignment of veterans' preference points) on the rating criteria developed for this position. Applicants must address the selective and quality ranking factors in order to receive a rating.