To improve the consistency of commercial and inherently
governmental inventories on a government-wide basis, agencies will submit
inventories to OMB using the Excel spreadsheet available on the OMB website
at: /omb/procurement/fair-index.html.
The information required in the submissions is described below.
Organizational
unit |
Agency |
Enter
3-digit agency code published in Circular A-11, Appendix C. |
3-char
limit |
Bureau |
Enter
bureau code published in Circular A-11, Appendix C. |
2-char
limit |
Organization Unit abbreviation |
Enter
abbreviation that corresponds to the agency and bureau, e.g., FHA
could be used for the Federal Highway Administration in the Department
of Transportation. |
15-char
limit |
Location |
City |
Enter
City Name |
25-char
limit |
State |
Enter
two letter abbreviation used by the US Postal Service. Abbreviations
are provided: www.usps.com/ncsc/lookups/usps_abbreviations.html |
Blank
when the location is not in the United States. |
Country |
Enter
US B United States |
Spell
out all other countries |
Status
of Full-Time Equivalent Employees (FTEs) |
FTEs |
Enter
FTEs for the activity. Round to the nearest whole number. |
See
‘additional note’ below. |
Activity Function Code |
Enter
a Function Code for each applicable Status Code from OMB list of function
codes. |
|
Status |
Enter
C - Commercial
or
I - Inherently governmental |
The
data element allows agencies to submit a single report to OMB. |
Reason
Code |
Enter
the reason code for commercial activity (status) functions only -
reason that it is subject or not subject to cost comparison or direct
conversion. |
Reason
codes are found in OMB Circular A-76, revised May 2003 |
Additional Information |
Year that activity first appeared on FAIR Act Inventory |
Enter
year. Initial value was 1999. Applies only to commercial activities
- Required by FAIR Act. |
Blank
when the status (above) is inherently governmental. |
Contact
Information (for Federal employee(s) knowledgeable of program) |
Contact Last Name |
Enter
name of person responsible for activity or contact person for commercial
and inherently governmental status. |
20-char
limit |
Contact First Name |
|
15-char
limit |
Contact
Prefix |
Optionally
enter Miss, Mr., Ms., Mrs. |
5-char
limit |
Contact
Suffix |
Optionally
enter Jr., Sr., II, III |
5-char
limit |
Contact E-Mail |
|
35-char
limit |
Contact
Phone No. |
|
20-char
limit |