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October 4, 2002
M-03-01
MEMORANDUM FOR THE HEADS OF DEPARTMENTS AND AGENCIES
FROM: |
Mitchell E. Daniels, Jr.
Director
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| SUBJECT: |
Business Rules for Intragovernmental Transactions |
In August 2001, President Bush announced the President’s Management
Agenda to “address the most apparent deficiencies where the opportunity
to improve performance is greatest.” One such deficiency is intragovernmental
transactions, which the General Accounting Office has classified as a
government-wide material weakness. Our inability to properly account for
such transactions hinders true cost transparency, impedes achievement
of our goal of a clean opinion on the U.S. Consolidated Financial Statements,
and consumes significant resources in attempts to identify, reconcile,
and resolve differences.
A major factor to the Government’s inability to account for these
transactions is the lack of standardization in processing and recording
intragovernmental activities. As a key step toward resolving this weakness,
we have established two sets of standard business rules. Attachment A
contains a listing of business rules to be observed when engaging in intragovernmental
exchange activity. These rules will be effective on January 1, 2003, unless
otherwise specified. Attachment B contains a listing of business rules
that are applicable to the recording and reconciliation of certain fiduciary
transactions. The rules in Attachment B will be effective on October 1,
2003. Agencies that do not use these business rules will be downgraded
on their progress score for financial management on the Executive Branch
Management Scorecard.
The use of these business rules is another step towards achieving the
President’s vision of an electronic government. We will use these
business rules to develop an electronic commerce portal that will enable
the exchange of acquisition and payment data to execute an intragovernmental
transaction.
Thank you for your continued leadership and commitment to carrying out the
President’s Management Agenda, to improving financial management,
and to resolving the intragovernmental material weakness. Questions about
this memorandum may be directed to Joseph L. Kull, Deputy Controller, at
202-395-3993. Attachments
Attachment A - Exchange Transactions
Attachment A1 - Exchange Transactions
Attachment A2 - Exchange Transactions
Attachment B - Fiduciary Transactions
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