| BILL DATA ELEMENTS |
DESCRIPTION |
| Bill date |
Calendar date of bill (mm/dd/yyyy format) |
| Bill No. |
Document number that references a specific notice of
delivery and/on invoice/bill |
| Intragovermental Order No. |
Document number that references the buyer’s specific
intragovernmental order number |
| Interagency Agreement No. |
Number of document that corresponds with the interagency
agreement associated with order and bill |
| Customer agency |
DUNS number for site location placing the order (buyer) |
| Providing agency |
DUNS number for site location fulfilling the order
(seller) |
| Line No. |
Line number from order that indicates the specific
item being billed |
| Unit Cost |
Cost of individual unit delivered for a given line |
| Line Amount |
Quantity delivered times the unit cost (expressed in
dollars and cents) |
| Total Amount |
Total dollar amount of all line amounts on the bill |
| Partial/Final Indicator |
Enter “F” if bill represents final bill
against the intragovernmental order. For interim bills, enter “P” |
| Settlement Date |
Last date to make fund transfer before penalty charges
can be applied |
| Delivery point of contact |
Name of Individual to contact for questions about delivery |
| Delivery phone |
Phone number of delivery point of contact |
| E-mail |
E-mail address of delivery point of contact |
| Program activity |
Code/indicator for major program/mission activity associated
with the revenue/sale |
| Period of Performance |
Beginning and ending period for which revenue was earned
(mm/yyyy/mm/yyyy format). Ending period can be same as the beginning
period |
| Revenue Fiscal Period |
Number of fiscal month in which the revenue transaction
was recorded in the general ledger |
| Bill Fiscal Period |
Number of fiscal month in the accounts receivable was
recorded in the general ledger |
| Appropriation |
Appropriation that will receive the transfer of funds.
Full symbol must be entered. |
| Funding organization |
Code/indicator for organizational entity that will
receive the funds (usually at operating plan level) |
| Revenue/Profit Center |
Code/indicator for the organizational entity or project
that earned the revenue. May be the same as the funding organization |
| Revenue Code |
Revenue category that describes the type of goods or
services sold |
| Inventory/Asset Indicator |
Enter “I” if goods sold from inventory;
enter “A” if property asset sold; enter”9”
if neither |
| Standard General Ledger |
Proprietary and budgetary accounts in which the financial
impact of the event are recorded |