February
4, 1997
MEMORANDUM
FOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
FROM: Franklin
D. Raines, Director
SUBJECT: Agency
Reporting to Congress on Energy Expenditures
The Senate Appropriations Committee Report accompanying
the FY 1997 Treasury, Postal Service, and General Government
appropriation bill included a provision requiring departments
and agencies to include with their Congressional budget
request for FY 1998 and subsequent years a report on energy
costs and energy-savings activities (Attachment 2). Each
agency that leases, owns, or operates (i.e. pays energy
bills for) a facility, including agencies with delegated
authority from the General Services Administration (GSA),
must submit this report. Agencies whose facilities are entirely
provided by the GSA and paid for under Standard Level User
Charges (SLUC) do not need to file this report and need
not respond to this memorandum.
The Administration
supports this information collection requirement; it is
consistent with existing law and with Executive Order 12902,
"Energy Efficiency and Water Conservation at Federal Facilities"
(Attachment 3). We recommend a simple report format using
the forms included in Attachment 1. The report should accompany
or shortly follow the agencyþs budget submission to
Congress.
The Senate
committee report language requires at a minimum:
- "a statement
of the amount of appropriations requested for electricity
and other energy costs associated with the operation and
maintenance of facilities owned, operated, or leased by
[each] agency..."; and
- "a description
of the activities being carried out by each agency to
reduce energy costs in accordance with section 543 of
the National Energy Conservation Policy Act (NECPA) (42
U.S.C. 8254) and Executive Order 12902."
This report does
not replace, but supplements, reports currently submitted
by each agency to the Department of Energyþs Federal
Energy Management Program (DOE/FEMP). Most of the data requested
for FY 1996 should be on record from each agencyþs submission
to FEMP, which was due last month. The data for FY 1997 and
1998 require estimates based on the agencyþs current
FY 1997 budget and FY 1998 budget request -- this information
was not requested by FEMP. By including budget-year information
as well as historical reporting, this will provide timely
information to Congress that will help support agency investments
in energy efficiency.
Spending amounts
for energy consumption should be shown for the prior year,
current year, and budget year. Attachment 1 provides forms
for this purpose. These forms are copied from the FEMP reporting
tables, except that questions about vehicle fuel consumption
have been omitted. The forms ask for a breakdown of energy
expenditures by fuel/energy type, to be provided if that
information is available. If it is not available, simply
provide the total energy expenditures known or projected
for each year. A breakdown within the electricity figure
by generating sources is not needed. Additional questions
on the forms address agency efforts to reduce facility energy
costs and their results.
In addition
to this annual submission, the Senate appropriations committee
report requires a separate, one-time report from the same
agencies to be submitted to the appropriation committee
by each agency by March 31, 1997, containing:
- Figures for
the agency's actual energy use in its facilities during
FY 1996;
- The agency's
strategy for implementing a centralized facilities energy
cost accounting system;
- The agency's
strategy for meeting the year 2005 energy-use reduction
goals of E.O. 12902 for facilities it owns, operates,
or leases; and
- A list of
specific energy savings projects to be implemented by
the agency during FY 1997.
The data in item
1 for this one time report are similar to the data
requested in Attachment 1 for the annual report accompanying
the budget, but details such as a breakout of energy use by
type, are required, not optional. The energy consumption
data are only required for FY 1996, so this requirement can
be met simply by including in your March 31 report a copy
of your agencyþs FY 1996 data submission to the DOE Federal
Energy Management Program.
With respect
to item 2 above, the report should address the feasibility
of implementing a centralized cost-accounting system and
what benefits might be expected if a centralized system
were to be adopted. If the feasibility analysis indicates
that implementing a centralized energy cost accounting system
would be extremely difficult, the þstrategyþ portion
of the report to Congress should suggest alternative ways
to improve the quality and timeliness of energy-cost data
collection.
In addition
to these reports, OMB will work with DOE and GSA to monitor
government- wide progress on the requirements outlined in
E.O. 12902.
Attachments (3)
Attachment
1
Data Collection
Forms for Report on Energy Costs and Reduction Measures
to Accompany Agency Budget Submissions to Congress (Feb.
1997)
Note:
Agencies
should use the attached forms as the reporting instrument
to accompany or follow their FY 1998 Congressional
Budget Submission. These forms are essentially the same
as the one agencies use to submit data to the Department
of Energy Federal Energy Management Program (FEMP), except
that questions about vehicle fuel use have been removed.
In responding to this Congressional request, we wish to
provide three years of data (prior year, current year, and
budget year), which is not collected on the FEMP forms,
so we have provided three forms.
Since
all agencies should have submitted their FY 1996 data
to FEMP by now, a photocopy of the FEMP submission may be
used for the FY 1996 data sent to the Appropriation
Committees and OMB. Use these forms to provide projections
for FY 1997 and FY 1998 that are consistent with
current appropriations and the agency's FY 1998 budget
request.
Web-version
note:
The
forms are included here for completeness, but they will
not print cleanly one-per page. To print each form as a
separate document, go to
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