This Memorandum asks
Departments and agencies that are subject to year 2000 (Y2K) quarterly
reporting requirements (see list at Attachment A)
to provide OMB with their comprehensive plans and associated funding
requirements for achieving Y2K compliance. Departments and agencies
that are not subject to Y2K quarterly reporting should submit
the requested information if Y2K conversion costs are projected
to exceed those assumed in the FY 1999 Budget. The requested plans
are due to OMB no later than Tuesday, September 1st.
These plans will augment
the August Quarterly Reports on progress in addressing Y2K compliance
and will be used by OMB to assess FY 1999 Y2K funding requirements
in light of evolving congressional action on the pending FY 1999
appropriations bills. The plans may also be used in the context
of responding to congressional reporting requirements that may
emerge as the appropriations process moves forward.
The following guidelines
should be followed in developing the Y2K plans:
- Total Y2K activities
and associated funding requirements reported should be consistent
with Department-level cost information submitted in the August
Quarterly Report.
- Activities and
associated funding requirements reported should reflect a comprehensive
assessment of Y2K needs, including procurement, personnel, contracts,
work in support of the President's Year 2000 Conversion Council,
and business continuity and contingency planning.
- All agencies listed
at Attachment A must complete Attachments
B and C. FY 1999 funding
requirements (expressed in terms of budget authority) are to
be reported by agency/bureau/account. (These Attachments are
available electronically from your OMB representative.) The
level of detail provided should be consistent with the detail
provided in agency congressional budget justification materials.
In addition, agencies will submit an object classification schedule
following the guidance included in OMB Circular No. A-11, Section
35.1 - 35.5, measured in budget authority. The totals reported
on the object class schedule should tie to those reported on
Attachments B and C.
- In completing Attachment
C, agencies should identify, for each budget account, Y2K
compliance funding requirements by type of activity (e.g., renovation,
business continuity and contingency planning, implementation).
Information that agencies
provide in response to this Memorandum will be evaluated by OMB
using the following criteria:
- The funding requirement
is directly attributable to Y2K conversion, including computer
systems and embedded chips.
- The funding requirement
reflects known, not speculative needs.
- Estimated costs
of activities to ensure systems compliance are limited to the
amounts necessary to develop or implement plans to ensure that
systems are made compliant.
- Activities and
associated funding requirements reported reflect a comprehensive
assessment of Y2K needs, including procurement, personnel, contracts,
work in support of the President’s Year 2000 Conversion
Council, and business continuity and contingency planning.
Hard copy and electronic
responses to this Memorandum should be provided to your OMB representative
by c.o.b. on Tuesday, September 1, 1998. Questions concerning
this memorandum should be addressed to your OMB representative.
Attachments
Attachment
A
Department of Agriculture
Department of Commerce
Department of Defense
Department of Education
Department of Energy
Department of Health and Human Services
Department of Housing and Urban Development
Department of the Interior
Department of Justice
Department of Labor
Department of State
Department of Transportation
Department of the Treasury
Department of Veterans Affairs
Environmental Protection Agency
National Aeronautics and Space Administration
Social Security Administration
Agency for International Development
Central Intelligence Agency
Federal Emergency Management Agency
General Services Administration
National Science Foundation
Nuclear Regulatory Commission
Office of Personnel Management
Small Business Administration
Federal Communications Commission
Federal Housing Finance Board
National Archives and Records Administration
National Labor Relations Board
Office of Administration, Executive Office of the President
Peace Corps
Tennessee Valley Authority
U.S. Postal Service
U.S. Trade Representative, Executive Office of the President
Attachment
B
Y2K
Plans/Funding Requirements
Agency:
Bureau:
Account: Account
Type (choose one):
Discretionary: ____
Mandatory: ______
FY 1999 Request
(BA in millions):
(Amount assumed in the FY 1999 Budget)
Projected Total
FY 1999 Funding Requirement:
(Department total should tie to August Quarterly
Report)
Change (Projected
less Request):
Y2K activities
assumed to be funded within the FY 1999 Budget request:
[Provide narrative
explanation]
Y2K requirements
that have arisen since transmittal of the FY 1999 Budget for which
additional funding is required:
[Provide narrative
explanation]