January 7, 2004
FOR HEADS OF DEPARTMENTS AND AGENCIES
Karen S. Evans
Administrator, IT and E-Gov
of Passback Language to Grant-Making Agencies
is a clarification on the E-Gov/Grants.gov passback language which was
sent out on November 20, 2003. Specifically, agencies have requested clarification
on what direction to take on current development of grant management systems
and the impact on Grants.gov in developing a government-wide solution.
passback language directed Federal agencies to:
FIND and APPLY solutions of the Grants.gov E-Gov initiative. Funds are
to be designated for migrating grants management systems and/or applications
to the common solution developed by Grants.gov under OMB direction.
This also includes interfacing back office grants management systems
to the government-wide effort. All FY 2004 new planning and development
dollars will be redirected to develop an action plan, solution, and
architecture for an agency’s grants management system that integrates
to the government-wide solution by September 1, 2004.
language both re-enforces Grants.gov as the Federal government’s
single, online portal for any person, business, or state, local, and tribal
government to find and apply for Federal grants and directs agencies to
fully meet the following requirements:
are required to use the FIND application of Grants.gov. This was directed
in a policy notice (www.whitehouse.gov/omb/memoranda/fy04/m04-01.html)
to the agencies on October 15, 2003. Please note that all Federal agencies
are required to post synopses of announcements of all funding opportunities
for programs that award discretionary grants and cooperative agreements
at the Grants.gov FIND module.
are directed to use the APPLY function of Grants.gov for grant programs.
This requires agencies to designate discretionary grants programs to
use the Grants.gov APPLY function. Agencies need to identify the programs
that can be placed in Grants.gov for the electronic application process
and work with the Grants.gov program office to establish a schedule
(no later than March 1, 2004) for participation and ensure all necessary
actions are taken to establish the appropriate application packages
for those programs on Grants.gov.
are directed to continue their migration efforts for agency-specific
application and utilization of the FIND and APPLY module of Grants.gov,
and have a solution available that will allow an agency to accept electronic
applications and other products that are developed by Grants.gov. Agency
systems should not develop anything new to perform FIND and APPLY functions
that duplicate what Grants.gov is offering.
note for purposes of funding, planning and development funds shall continue
for those efforts designated by the agency: (a) to develop electronic
interfaces and solutions to implement elements of the FIND and APPLY
module of Grants.gov; and (b) which directly affect agencies electronic
interactions with FIND and APPLY of Grants.gov.
are required to make FY 04 payments to Grants.gov. In addition, Grants.gov
shall begin the analysis of establishing a fee-for-service agreement
with agencies to sustain Grants.gov for FY 05 and beyond.
Elizabeth Phillips (202-395-3053) or Sandra Swab (202-395-5642) at OMB
with any questions about these requirements. Agencies should contact Charles
Havekost 202-690-8443), Grants.gov program manager, with any questions
regarding implementing this guidance.
Funding for Planning and Developing Agency “Back Office” Grants
redirected FY 04 new planning and development funds unrelated to FIND
and APPLY shall be used by the government to define the framework for
grants management back-office systems. The framework definition includes
architecture and defining integration with agency management systems,
e.g., financial systems, budget systems, property systems and performance
management systems. The effort shall constitute an interagency task force
that is led by OMB and coordinated with current government-wide initiatives
of Grants.gov and P.L. 106-107.