January 7, 2004
MEMORANDUM FOR HEADS OF DEPARTMENTS AND AGENCIES
Karen S. Evans
Administrator, IT and E-Gov
|SUBJECT:||Clarification of Passback Language to Grant-Making Agencies|
The following is a clarification on the E-Gov/Grants.gov passback language which was sent out on November 20, 2003. Specifically, agencies have requested clarification on what direction to take on current development of grant management systems and the impact on Grants.gov in developing a government-wide solution.
Direction to Agencies
The E-Gov/Grants.gov passback language directed Federal agencies to:
Use the FIND and APPLY solutions of the Grants.gov E-Gov initiative. Funds are to be designated for migrating grants management systems and/or applications to the common solution developed by Grants.gov under OMB direction. This also includes interfacing back office grants management systems to the government-wide effort. All FY 2004 new planning and development dollars will be redirected to develop an action plan, solution, and architecture for an agency’s grants management system that integrates to the government-wide solution by September 1, 2004.
The above language both re-enforces Grants.gov as the Federal government’s single, online portal for any person, business, or state, local, and tribal government to find and apply for Federal grants and directs agencies to fully meet the following requirements:
Please contact Elizabeth Phillips (202-395-3053) or Sandra Swab (202-395-5642) at OMB with any questions about these requirements. Agencies should contact Charles Havekost 202-690-8443), Grants.gov program manager, with any questions regarding implementing this guidance.
Redirected Funding for Planning and Developing Agency “Back Office” Grants Management Systems
The agency’s redirected FY 04 new planning and development funds unrelated to FIND and APPLY shall be used by the government to define the framework for grants management back-office systems. The framework definition includes architecture and defining integration with agency management systems, e.g., financial systems, budget systems, property systems and performance management systems. The effort shall constitute an interagency task force that is led by OMB and coordinated with current government-wide initiatives of Grants.gov and P.L. 106-107.