THE CHIEF INFORMATION OFFICERS COUNCIL
Edward DeSeve /s/
Acting Deputy Director for Management
for Reporting Status of Data Exchanges with the States
you know, the CIO Council Committee on Year 2000 has been working
with the State CIOs through the National Association of State Information
Executives (NASIRE) on year 2000 data exchange issues. At an April
22, 1998 meeting (chaired by Mr. John Koskinen, Chairman of the
President?s Council on Year 2000, and Mr. Steven Kolodney, CIO for
the State of Washington and Year 2000 Coordinator for NASIRE), participants
agreed to share detailed information about the status of data exchanges
and to update that information monthly. The purpose of this memorandum
is to notify you of these reporting requirements.
are probably aware that NASIRE has already posted on the GSA web
site www.itpolicy.gsa.gov, under State Issues) points of contact
for data exchanges by State. In addition, your agency should already
have provided to GSA a list of your data exchanges, as well as a
point of contact for each, including a phone number. By June 1,
1998, each State will verify the accuracy of these initial lists
(adding exchanges, if necessary) and provide additional points of
contact for each data exchange or system, including a phone number.
June 1, 1998, GSA will provide a format to federal agencies for
them to provide an electronic report on a monthly basis on the status
of data exchanges. The status of each data exchange will be broken
down by State and must be shown as one of four categories: either
(1) compliant and successfully tested by both parties; (2) successfully
bridged with both parties concurring in the format; (3) federal
side ready but not yet tested; and (4) not yet compliant or testing
still in progress.
will post this information on the GSA web site by State and by system.
The purpose of this detail is to ensure that CIOs on both sides
are made aware of the status of data exchanges and are able to confirm
that testing has been successfully completed. In addition, CIOs
need to be able to identify potential problems hindering compliance.
For example, if multiple agencies are having problems testing with
a particular State, or if several States are having problems with
a particular agency, this process will enable CIOs on both sides
to take the necessary steps to ensure progress.
your agency would prefer to establish its own web site for this
information, you may do so, as long as you provide a link to the
GSA web site. If your agency has security or other special concerns,
your list of data exchanges can be sent via electronic mail to NASIRE
for distribution to the States. Please contact Mr. John Clark, GSA,
at (202) 501-4362 or by email at email@example.com, at your earliest
convenience to inform him of your agency?s preference for providing
first submission is due July 1, 1998, while updates are due the
first of each month thereafter. Each report must be a complete replacement
of the prior submission; GSA is not able to modify previous submissions.
you for your cooperation in this important effort. In September
1998, the CIO Council Committee on the Year 2000 and NASIRE will
meet again to review progress and identify any concerns. In the
meantime, should you or your staff have any questions about this
process, please contact Pam Woodside, Chair of the State Issues
Working Group, at (202)755-2000 or firstname.lastname@example.org.