M-99-05, Attachment C
GOVERNMENTWIDE SYSTEMS OF RECORDS
This index is provided as a finding aid to federal agencies. Agencies which have custody of records described in this list should ensure that the appropriate offices have copies of the systems of records. The systems of records notices are compiled biennially by the Office of the Federal Register and are available online at:
Questions about the particular systems of records should be directed to the individual whose name appears for each agency.
Equal Employment Opportunity CommissionFor more information contact Thomas J. Schlageter or Kathleen Oram, Office of Legal Counsel, 202/663-4669.
Records on applicants for Federal employment and current and former Federal employees who file complaints of discrimination or reprisal, or who file appeals with EEOC from agency decisions, petitions for review of decisions of the MSPB, or requests for review of final decisions in negotiated grievance actions.
Federal Emergency Management AgencyFor more information contact Sandra Jackson at 202/646-3840.
Applicants for and incumbents of NDER assignments, including FEMA Form 85-3, NDER Qualifications Statement, which is used to determine membership for units of the NDER in Federal departments and agencies in accordance with Executive Order No. 11179 as amended by Executive Order No. 12146.
General Services AdministrationFor more information contact Helen Maus, Office of General Counsel, at 202/501-1460, or Mary Cunningham at 202/501-3415.
former Federal employees involuntarily separated from government
employment as a result of a commercial activity contract. The system
is used to provide government agencies with necessary information
on former Federal employees hired by contractors to ensure the proper
distributions of severance pay by the government.
current Federal employees who use government assigned charge cards
while in travel status. It is used to provide government agencies
with (1) necessary information on the commercial travel and transportation
payment and expense control system which will provide travelers
charge cards for official travel and related travel expenses on
a worldwide basis; (2) attendant operational and control support;
and (3) management information reports for expense control purposes.
Records on individuals who are current Federal employees on travel and individuals being provided travel by the government. It is used to enable travel agents who are under contract to the Federal government to issue and account for travel provided to individuals.
For more information contact Helen Maus, Office of General Counsel, at 202/501-1460
Department of LaborFor more information contact Miriam Miller, Office of the Solicitor, 202/219-8188
FECA benefit recipients. These are Federal employees injured in
the performance of duty, or beneficiaries of employees killed in
the performance of duty. Includes information and verification about
covered employees' work related injuries, entitlement to medical
treatment and vocational rehabilitation; entitlement to and computation
of continuation of pay, compensation, survivors' benefits under
FECA and certain other statutes.
Information on Employment Training Administration Job Corps students and former students.
Merit Systems Protection BoardFor more information contact Michael Hoxie, Office of the Clerk, 202/653-7124
Records on (a) current and former Federal employees, applicants for employment, annuitants, and other individuals who have filed appeals with MSPB, or with respect to whom a Federal agency has petitioned MSPB concerning any matter over which the Board has jurisdiction; and (b) current and former employees of State and local governments who have been investigated by the Special Counsel and have had a hearing before MSPB concerning possible violation of the Hatch Act.
Office of Government EthicsFor more information contact Bill Gressman at 208-8000 x1110.
the President, the Vice President, candidates for those offices,
Administrative Law Judges, members of uniformed services at pay
grade O-7 or above, the Postmaster General and Deputy Postmaster
General, designated agency ethics officials, appointed civilians
to the Executive Office of the President, nominees for positions
requiring Senate confirmation, and many government officials in
the Senior Executive Service, other positions above GS-15, and Schedule
C appointees. The system includes records on both former and current
employees, and may include records on any employee of the executive
branch if required for the administration of the Ethics in Government
Act of 1978 and the Ethics Reform Act of 1989, as amended, regarding
the filing of financial status reports, reports concerning certain
agreements between the covered individual and any prior private
sector employer, ethics agreements, and the preservation of waivers
issued to an officer or employee pursuant to section 18 U.S.C. §
208, certificates of divestiture issued pursuant to section 502
of the Ethics Reform Act, and government ethics advice and other
ethics program matters.
Records of former or current employees required by their agency to file such statements in order to meet requirements of Executive Order Nos. 12674 (as modified by 12731), 12565 and 11222; OGE regulations and section 107 of the Ethics in Government Act of 1978 concerning the filing of employment and financial interest statements, which are reviewed for conflict of interest purposes.
Office of Personnel ManagementFor more information contact John Sanet at 202/606-1955.
current and former Federal employees as defined in 5 U.S.C. §
2105, including OPM's Central Personnel Data File and related agency
personnel management information systems. The Official Personnel
Folders and other general personnel records files are the official
repository of the records, reports of personnel actions, and the
documents and papers required in connection with actions effected
during an employee's Federal service.
current or former Federal employees, including appointees to the
Senior Executive Service maintained on an employee's performance.
current or former Federal employees, including Senior Executive
Service employees, against whom such an action has been proposed
or taken in accordance with 5 C.F.R. §§ 432, 732, 752,
(a) persons who have applied to OPM or agencies for Federal employment,
and current and former Federal employees submitting applications
for other positions in the Federal Service; and (b) applicants for
Federal employment believed or found to be unsuitable for employment
on medical grounds.
current and former Federal employees, applicants for Federal employment,
current and former State and local government employees, and applicants
for State and local government employment, selected private sector
employees and applicants for sample comparison groups used by OPM
or other Federal agencies for the construction, analysis, and validation
of written tests, and for research on and evaluation of personnel
or organizational management and staffing methods, including workforce
current and former Federal employees and individuals who have applied
for Federal employment used by OPM and agencies to evaluate personnel/organizational
measurement and selection records, implement and evaluate Federal
Equal Opportunity Recruitment and affirmative action programs, prepare
reports regarding breakdowns by race, sex, and national origin of
applicants, and to locate individuals for personnel research.
current and former Federal employees who have either: (a) filed
a position classification appeal or a job grading appeal with OPM's
Agency Compliance and Evaluation, an OPM regional office, or with
their agencies; or (b) filed a retained grade or pay appeal with
OPM's Agency Compliance and Evaluation or an OPM regional office,
used to document the processing and adjudication of the appeal.
Records on current and former civilian Federal employees maintained to ensure proper medical evaluation, diagnosis, history, treatment, and continuity of care; documentation of hazard exposures, treatment, medically-related employment decisions, and communications among health care providers, including planning of further care, evaluation of the qualify of health care rendered, and to ensure proper operation of an agency's drug testing program.