June 6, 2000
BULLETIN NO. 00-04
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT: Integrating the Performance Plan and Budget
Purpose. As part of preparation for the FY 2002 Budget, agencies will be asked to submit an integrated Annual Performance Plan with goals based on current services levels, associating budget authority and outlay estimates insofar as possible with each goal. This document will provide a succinct description of the agency's mission and goals, based on the strategic plan that you will have sent to OMB and the Congress by September. It will explain the agency's programs and activities, and the way these contribute to its outputs and outcomes. The agency's recent performance results will be presented, and factors other than the agency's programs that affect its outcome goals will be discussed. Budget authority and outlay estimates will be associated with the goals, and the budget accounts that finance them will be identified. In this initial draft, targets for the objectives would be based on enacted appropriations and a continuation of current funding in the budget year.
In preparation for production of these integrated documents, agencies will need to focus over the next six months on better understanding the relationships between budgetary resources and performance results. To begin the process, this Bulletin requests the agencies listed at Attachment A to prepare written reports to OMB assessing agency progress to date on certain aspects of the integration of performance planning with the budget, and outlining their current plans for further improvement.
Background and coverage. One of the Administration's top priority management objectives in the FY 2001 Budget is to "Use performance information to improve program management and make better budget decisions." The objective is to continue improving the implementation of the Government Performance and Results Act and specifically to integrate planning and budgeting. This Bulletin focuses on assessing and deepening that integration, following up the questions on "Linking Planning, Performance Measurement, and Budgeting" attached to the transmittal memo of OMB Circular A-11 for FY 2001.
Progress in the use of performance information relies heavily on the ability of agency policy makers and program managers to relate goals and objectives to resource requirements. Judging by the increased use of performance information in the FY 2001 budget process, agencies are making steady progress; the momentum toward improvement must continue. Strategic goals and performance measures should have meaning in the context of real program management and resource allocation.
Over the coming year, OMB and the agencies should be taking steps to build on the progress achieved in implementing GPRA to date by:
The reports required by this Bulletin will serve as a Government-wide snapshot of the progress that has been made toward integration, and as a summary of agencies' analyses of and plans for improving integration in preparation for the integrated current services document and the FY 2002 Budget. Over the coming months, there will be discussions between OMB staff and agency representatives designed to encourage further development of integrated annual performance plans, both before and after the submission of written reports responding to this Bulletin.
Required Action. The agencies listed at Attachment A should submit a report that assesses agency progress in the directions indicated by the questions at Attachment B by Friday, June 30th. The responses to these questions should be as specific as possible, and should incorporate actual experience from agency programs in integrating performance measurement with resources.
Contact. Questions regarding this Bulletin should be directed to the relevant agency's OMB representative.Jacob J. Lew
Corporation for National and Community Service
Corps of Engineers
Integrating the Annual Performance Plan and the Budget
Please provide an assessment of your agency's progress in the directions indicated by the questions below, and your current plans for further improvement.